The Resident

Byfleet, West Byfleet & Pyrford Residents' Association

  • Home
  • About Us
    • Join Us
    • Street Reps
  • Committee
    • 2022 Annual General Meeting
    • 2020 Annual General Meeting
    • 2019 Annual General Meeting
    • 2018 Annual General Meeting
    • Committee Meetings
  • News
  • Diary
  • Health & Wellbeing
    • Warm Hubs
    • Access to timely healthcare
    • Defibrillators in Byfleet, West Byfleet and Pyrford
    • Support Schemes across our 3 Villages
    • Funding for Businesses, Charities, and Vulnerable Individuals
    • Mental Health and Debt
  • Local Area
    • Local Gardening and Horticultural Initiatives
    • Walks
  • Members
You are here: Home / Privacy & Cookies

Privacy & Cookies

(Approved by the committee on 20 April 2018)

This privacy policy sets out how The Byfleet, West Byfleet & Pyrford Residents’ Association (‘The RA’) uses and protects any information you provide as part of your membership.

Protecting your Information

The RA is committed to ensuring that your privacy is protected.  Should we ask you to provide certain membership-related information by which you can be identified then you can be assured that it will only be used in accordance with this privacy statement.

Changes to this Policy 

The RA may change this policy from time to time by updating this page, which will be available on our website (www.the-residents.org).  Any such changes will also be announced in The Resident newsletter.  You should check this page from time to time to ensure that you are happy with any changes.

What We Collect

We may collect the following information:

  • Your first & last name and title
  • Your home address, postcode
  • And optionally phone number(s), email address
  • Any roles you perform for the RA, eg. if you are a street rep, committee member, etc.
  • Membership subscription details, any donation payments and dates paid for your address

What we do with the information we gather?

We require this information to make sure that we can:

  • Keep you informed on matters relating to The RA
  • Deliver copies of The Resident newsletter as efficiently as possible
  • Inform you directly of any urgent community-related issues, eg. certain planning applications
  • Maintain up-to-date membership records
  • Keep track of membership subscription payments
  • Report membership statistics to the AGM and regularly to the Committee

We may contact you by email, phone, fax or mail.

Security

We are committed to ensuring that your information is secure.  In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we hold on our members.

Data Retention Periods

We will hold your personal data until three years after you cease to be a member.

NB Under the current constitution you cease to be a member after your calendar subscription is in arrears by 2 years.

The contribution record for an address will be held for 7 years after the last payment.

Officers’ data will be deleted within 3 months of resignation.

 

When you Visit the RA Website (www.the-residents.org)

How we use Cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive.

Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.  Cookies allow web applications to respond to you as an individual.

The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to member’s needs.

We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

We reserve the right to create a ‘private-members only’ site, in which case signing into the site will require validation against the member’s database, but no other information would be required unless we advise at the time of setting up such a site.

Links to other Websites

The RA website may contain links to enable you to easily visit other websites of interest.

However, once you have used these links to leave our site, you should note that we do not have any control over that other website.

Therefore, The RA cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your Personal Information

By subscribing to be a member of the Residents Association, you agree to us collecting and maintaining the information identified in What We Collect above.

We will maintain this information on a secure database that is only accessible by the Officers of the Residents Association and nominated persons. Any data transferred between such officers will be password protected at all times. All officers recognise their legal duty to protect your information.

As you have previously agreed to us using your personal information to contact you for the purposes described above, you may change your mind at any time by writing to or emailing us at the addresses given below. This means we will delete the relevant details but all other details will be maintained.

You may opt out of receiving any hard copy mailings, which includes the magazine, by contacting the Membership Secretary as below.

You may request to completely delete all personal details, in this instance all names will be removed from the database. As a matter of financial record, the address and subscription details will be maintained as per the Data Retention Periods section above.

We will never sell or lease your personal information to third parties neither will we distribute such information unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you under the Data Protection Act 1998 and General Data Protection Rules 2018.

If you would like a copy of the information held on you please:

Either email: members@the-residents.org

Or write to:

The Membership Secretary
Byfleet, West Byfleet & Pyrford Residents’ Association
c/o Byfleet Village Hall
54 High Road
Byfleet
KT14 7QL

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.

Privacy Policy (.pdf version)

Privacy Policy (.docx version)

Welcome to the Byfleet, West Byfleet & Pyrford Residents’ Association Website

The Byfleet, West Byfleet & Pyrford Residents’ Association (the ‘RA’) is a local community group open to residents (homeowners and tenants) and businesses operating in the three villages. We attempt to represent the interests of everyone living in our area and/or contributing to the local economy. We strive to ensure that the three villages remain attractive, prosperous, environmentally sustainable, safe and socially welcoming places in which to live.

It was formed in 1928 and has been run by volunteers continuously since then – more than 90 years of dedicated service to the residents of our villages.

Current membership represents around 30% of all households (around 2,400 homes). We have a network of 150 volunteer street representatives who keep contact with our members, deliver our newsletter and collect subscriptions (where possible). These street representatives are the life blood of the RA. 

The types of issues that the RA had focussed on recently include planning, Green Belt protection and anti-social behaviour. The RA also supports local charities and has a donations policy. 

Looking forward the RA would like to expand its community involvement to include health, education, and leisure facilities for young people.   That is dependent on having volunteers with both an interest and a desire to become involved.

Join today and receive the next issue of our newsletter, The Resident, which is published three times a year. You will also be entitled to receive details by email of local events planned by the RA (subject to current COVID 19 restrictions) and matters of interest to local residents.

What we do

  • Monitoring & advice on planning issues
  • Byfleet, West Byfleet & Pyrford noticeboards
  • Lobbying and working with local Councils
  • Supporting improvements to local services
  • Donations to local community groups
  • Convening Public Meetings

 

Important Links

  • Political Representation
  • Woking Borough Council
  • West Byfleet Business Association
  • Reporting Rights of Way Issues
  • Local Flood Warnings
  • Report road and pavement problems
  • Check food outlet standards
  • Report Crime Online
  • Trading Standards
  • Surrey Matters
  • Woking Chamber of Commerce

Community Links

  • NHS Surrey Heartlands
  • Byfleet Heritage Society
  • Byfleet Neighbourhood Forum
  • Pyrford Neigbourhood Forum
  • West Byfleet Neighbourhood Forum
  • St Marys Church Byfleet
  • Byfleet Methodist Church
  • Woking Community
  • St Johns Church, West Byfleet
  • Crossroads Care Surrey
  • Our Lady Help of Christians , West Byfleet
  • Church of the Good Shepherd, Pyrford
  • St Mary's Centre for the Community, Byfleet

Latest News

Free Garden Seeds

22nd January 2023

Free garden seeds! … [Read More...]

Woking Warm Hubs

7th December 2022

Woking Borough Council (WBC) has recently provided … [Read More...]

The Resident Newsletter – Issue 171

27th October 2022

The latest edition of the newsletter of the … [Read More...]

LIVI – Further Update

17th October 2022

Following our previous post of the 1st October … [Read More...]

Forthcoming Events

  • 15th February 2023 @ 7:00 pm - 9:00 pm - RA Committee Meeting,

  • Privacy & Cookies
  • Constitution
  • Website Disclaimer
  • Advertising Policy
  • Donations Policy

Copyright © 2023 · Byfleet, West Byfleet & Pyrford Residents' Association

This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish.Accept Read More
Privacy & Cookies Policy

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information.
Non-necessary
Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. It is mandatory to procure user consent prior to running these cookies on your website.
SAVE & ACCEPT